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Speedy Group Reservation Secrets

Want to speed things along when blocking off rooms or booking group flight reservations for a wedding, family reunion, or special occasion with friends? Believe it or not, so do the group reservation agents. Plan ahead with these basic steps, so the group reps can speed things along.

  1. Familiarize yourself with the benefits of group booking such as same rates for every member of your party, potential room upgrades, and more, so you know what to expect.
  2. Know the myths of getting a discount so you can better plan the timing of your trip, etc.
  3. Educate yourself about some basic hotel group policies so the questions you ask are more specific and tailored down to your group's needs.
  4. Educate yourself about standard airline deposit terms and lingo so you're as prepared as possible when it comes time to make a group reservation.
  5. Use the "who's coming" (RSVP/invite) feature of TripHub to correctly estimate the number of group passengers who will travel will help avoid penalties for falling below the minimum number needed for a group rate. Give the group representative a number as close to accurate as you can.
  6. Flexibility on dates and times is key. If your group can travel at different times or on different dates, this will assist the group desk in finding the best rates.
  7. Discuss alternative airports or destinations with your group and give that information (in comment fields on online forms) to the group reservation desk. This could result in additional savings for the trip.

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Air and Hotel Group Reservation Benefits

When traveling with friends and family, you may qualify for group reservations. Hotels often require a 10-room minimum (of double occupancy which equals 20 people) and airlines typically require a 10-passenger minimum. If your group fits into those criteria, the booking process differs from booking reservations as individuals. And while there are a few cons to booking this way (including some discount myths), there are also numerous benefits.

  1. You get a real human helping you out through the process.
  2. You get the fairness of everyone paying the same rate.
  3. You get the benefit of being able to get rooms at the same place and seats on the same flight.
  4. If your group is only a little bigger than the number of units (seats/rooms) available at a low price, the supplier (or a good group representative) may open up a few more in order to ensure they get the group booking.
  5. Full price isn't due until (usually) 30 days prior to departure. By booking air reservations in bulk (and often hotels as well), you'll be able to make a deposit and pay the remainder as you get closer to traveling. This helps with planning so you can send reminders to people, do fundraising activities, and folks don't have to pay for big expenses too far in advance.
  6. Some hotels will offer additional amenities such when booking a big block of rooms.
  7. Special requests: These can often (but not always) be accommodated, including making sure the entire group has rooms/seats near each other or on the same floor of a hotel.
  8. Locking in availability: Hotels and airlines have their room/seat inventory management down to a science and their goal is to maximize profitability. By booking in bulk, you can lock in a certain rate and ensure you have enough space for your group. Group room/seat availability varies by hotel/flight; just plan early (several months in advance).

Remember, hoteliers want to put heads in beds just as much as airlines want butts in seats. The same goes for cruise lines and activity operators. A half-full ship sailing to the Caribbean is a sad ship sailing to the Caribbean in the supplier's mind. Groups are the industry's way of helping manage their inventory and ensuring they meet their sales numbers.

Group reservations may not work for every group trip, but if it's good to know the rules of engagement and some of the pros and cons to expect.

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Group Discount Myths

Everyone wants to save a few dollars, even a few hundred dollars when traveling. Travel deals, airfare sales, hotel specials (3rd night free, kids stay free) all entice us to vacation with saving money. But is it really cheaper to book in bulk? Sometimes. But not always.

There are numerous group reservation benefits. But here are common myths:

Myth #1: Groups discounts are commonly defined across the travel industry
Airlines generally define a group as 10 or more passengers. Hotels tend to define a group as 10 or more rooms of double occupancy (20 people). Cruises and activity operators have their own criteria for groups. Restaurants vary on whether or not they can accept group reservations, and if they do, less likely to offer discounts unless you have a coupons already. Many activity operators (snorkeling tours, river rafting, etc.) can accept groups, but the number of people varies widely depending on vehicle occupancy, type of tour, etc. You get the idea. Your group may qualify for a discount at a theater (7 girls on a getaway weekend), but not for a block of rooms at the hotel closest to a friend's wedding.

Myth #2: If a group has fewer than 10 people, it is not a group
Not true. What about the group of 7 guys who goes golfing for a weekend? Or 9 girls on a spa getaway? Or an extended family traveling together: parents, kids, grandparents, aunt/uncle? They are absolutely groups. Groups don't have to be industry-defined to travel together. Friends and family travel in groups all the time and aren't necessarily considered traditional groups by the travel industry. See more on what defines a group.

Myth #3: Seasonality doesn't affect group reservations
Travel industry prices are highly tuned into the seasons, regardless of how many people in the party. Caribbean is cheaper than ever in the Spring and Fall (during hurricane-prone seasons), while Hawaii is most expensive during the week between Christmas and New Year's Eve. It doesn't matter how big your group is, you'll pay more for a European summer trip than you would in a lower season month (such as October). And the same applies to other destinations and their peak seasons. Planning well in advance can help, you aren't immune from the seasonal pricing fluctuations. Seasonal rates apply to airlines, hotels, activity, cruises, and tour operators.

Myth #4: Black-out dates don't apply to groups
Groups can travel any time, but all travel is subject to peak times and black-out dates (which vary by destination). Fares are higher, deadlines for things like deposits are more restrictive, and space is more limited not just for peak travel, but also for black-out dates, such as major holidays. While destinations and suppliers vary for black-out dates, U.S.holidays are when availability is most limited for the majority of suppliers including airlines, hotels, restaurants, theaters, and many activity companies.

Myth #5: Booking group reservations guarantees a discount
First, the number of units (seats/rooms) your group needs may exceed the number available at the cheapest rate, so even with a discount off the lowest rate available for your group, at least some members of your group could find a lower price by booking individually.

Second, prices do not necessarily go up as you get closer to the travel date, so contracting early enough to ensure that there's enough space available for you puts you at risk of missing out a potential lower price later. Just as with individual purchases, deciding when to buy is a trade-off between price and availability, and a bit of a bet.

Myth #6: Deposits for group flights and hotel rooms are fully refundable
Restrictions occur (and vary) for any group reservation. Normally, if people cancel and the total number of passengers falls below 90% of your original estimated number of passengers, you'll lose the deposit for those passengers. If the final number of people who go on the trip is below the pre-set minimum, all existing tickets/rooms must be reissued and penalties may apply (such as flight change fees).

Armed with this reality check of group discounts, go forth and travel the world together. Discounts do exist. They just aren't as easy to secure as we'd all like to believe, and it does take a little vigilance to manage a group contract. Just be sure to ask the group reservation representative, as they're usually willing to be helpful to make sure your group is accommodated.

p.s., thank you to Camille E. for sharing her experience as a travel agent: "I very much agree with your advice on group travel. More people need to be aware of these factors when booking a group. I am a travel agent and many times group rates just ensure that everyone is paying the same price, especiallywith airfare. Just because you are a group does not mean cheaper. Quite often there are only so many seats in a particular class of service for airlines which means that not everyone in your group will get in the same class, therefore higher prices for those having to book in higher classes. This is where group bookings for airfare helps. Also, the earlier the better for booking! Or at least start looking early this way you can keep an eye on the availability. Most problems that I have with groups is that they leave things too late and then have no options and higher prices. It is also advisable to have one person in charge as the contact person."

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Groups Flock to Las Vegas

With Las Vegas dubbed the Entertainment Capital of the World, it's no wonder that our research at TripHub shows more groups planning trips to Las Vegas than any other destination.

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Surprised? Don't be. Las Vegas has long been popular for bachelor parties, bachelorette parties, weekend gambling getaways (and gawking) for guys, easy-bake wedding ceremonies or full-blown weddings, and a launch pad for visiting the Grand Canyon, Hoover Dam and other area attractions. And when conventioneers converge there, attendees often extend their stay and invite family or friends to join them.

Vegas continues to evolve, offering world-class shows (think Cirque du Soleil's Mystere, O, Zumanity, plus a bevy of Broadway, magic, and variety shows that thrill 'til dawn), concerts by renowned music artists, and more high-rolling resort casinos than anywhere else on Earth.

Even the anti-glitz travelers (ahem, like myself) who prefer tamer, more au naturale vacations, often admit that Las Vegas is good for entertaining and best enjoyed with a group of friends when you can double dare them to keep betting on the roulette table or give them a dollar bill to tip the dancer (that would be for the guys). The sweeping view from the top of Mandalay Bay is worth seeing, the Bellagio waterworks display dazzling, a massage at any of the luxury hotel spas relaxing, and other activities can fill your every waking moment. Sleep when you return home.

Planning a trip to Las Vegas with family or friends? Here are ideas to get you started:

Plan a weekend getaway with friends, bachelor(ette) party, family vacation, or wedding using TripHub by setting up a home page for your group, inviting guests, discussing hotels, sharing itinerary information, and more

Photos provided by Las Vegas News Bureau

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Boating, the Great Urban Escape

Ah, cities with water. Whether its lakefront, oceanfront, bayfront, or riverfront, living in or visiting a city with water access can be bliss in the sultry summer months.

Dangling my toes from the bow, I went on a boat ride this past weekend with a few others. A potpourri group of friends and family. This activity is highly group-oriented, especially in a city known for having the highest number of boats per capita. Seattle waterways were jam-packed on Sunday with kayakers, power boaters, wooden boaters, canoers, rowers, floaters, pedalers, sailors, wake-boarders, water skiers, and the list goes on.

Watching other boats pass our boat, I noticed that regardless of age, gender, socioeconomic status (believe me, you can tell a lot by someone's boat), everyone had a perma-grin. Water can be the great equalizer. People on boats of all shapes and sizes (passengers to match) waved and smiled as they floated by each other.

With so many people crowding the waterways, I felt privileged to help the skipper navigate by yelling, "Canoers on the port side!" and other super official-sounding lingo. I was luckiest girl in the world, for the day. Warm breeze, water splashing, scrumptious food and drinks, all in good company.

I highly recommend some form of a boating this summer, kicking your feet up, and letting the wake be your guide. Even within city limits, you can be miles away.

Explore cities by water.

Here are some fun and accessible ways to enjoy time on the water without requiring any prior boating skills:

    Chicago, Illinois: Chicago offers diverse water trails, from Lake Michigan to the Chicago River, making it a haven for paddlers. Kayak Chicago is a notable outfitter providing tours on both the lake and river, including a unique fireworks paddle to view the light show at Navy Pier.

    Miami, Florida: Surrounded largely by water, Miami is a hotspot for various water sports, including kayaking. Paddlers can explore places like Biscayne Bay, the Oleta River within a state park, or the Coral Gables Waterway. Outfitters like South Beach Kayak are known for their excellent services, especially for beginners.

    Portland, Oregon: Yacht Tubs rents 6-person hot tub boats. These boats are also powered by a quiet electric motor and controlled with an easy joystick, requiring no previous boating experience or license. The service, starting from around $360 to $399 for two hours, launches from Riverplace Marina, providing a splendid opportunity to explore the Willamette River and enjoy the city skyline.

    Seattle, Washington: Hot Tub Boats offers a unique and leisurely boating experience. Their boats are also equipped with easy-to-use joystick navigation and can accommodate up to 6 people. Rental prices range from approximately $350 to $450 for a two-hour slot, and the service is available year round. Enjoy Seattle's scenic views from the comfort of a hot tub!

Updated November 2023.

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Romance Via Traveling

I'm not sure if it's the thrill of traveling, alcohol shared among friends, a romantic new setting, or the free feeling of being away from home and responsibilities. My guess is it's a combination of all that can convert travelers to accidental romantics, leading to travel trysts and even some long-lasting relationships.

But be careful. Traveling can also raise toxic levels of flirtation. Enough to make any travel companion gag.

How can group trips increase your chances of meeting that Mr. or Ms. Right Now (or, better yet, that special someone for longer)?

  1. Meeting up for drinks or activities with other like-minded travelers is a great benefit of traveling when you're still single. When traveling solo (especially as a woman), it's not necessarily as easy to meet someone (or safe). However, when with a group of family or friends, you can meet other travelers, knowing you're in the safe comfort of traveling with those you trust.
  2. Destination weddings are naturally themed with romance. Attending a destination wedding as a singleton is a sure fire way to meet at least one eligible bachelor or bachelorette. Be proactive or non-chalant. Ask your friends to introduce you to anyone "special" they know who's attending. Or casually scan the ceremony for singles, and then find yourself next to them in the buffet line at the reception.

True story: A bride groom and groomsman at a destination wedding of a friend of mine met at the wedding and struck up a long-distance relationship for over a year. They also toured around the destination immediately after the wedding day with other wedding guests. Last I'd heard, after taking a 6-month break, they are back together and may try to live in the same city. 3. Vacationing with friends opens doors to meeting someone. Whether camping, skiing, road tripping, gambling in Las Vegas, or just doing a weekend getaway, friends of friends usually come well-recommended or at least well-researched.

True story: A good friend met a woman who was equally as crazy about skiing as he was. Shortly after they met through friends, a big group of them planned a European ski trip in January, where they got closer and have been dating seriously ever since. 4. Friends serve as "wing men." If you're single and traveling with a group of friends and you meet someone intriguing, chances are your friends will be encouraging. And they'll have your back in case things go awry. This makes it all the more fun to flirt and get to know someone at a bar in a different destination than when at home, you may be more likely to play it safe and stay in your comfort zone of just visiting with friends. If nothing else, you can come home and brag about the best kiss you've ever had while on the London Eye with a saucy Brit you and your friends met while on vacation.

True story: Being as vague as I possibly can be to protect a friend of mine, let's just say I've heard the Italian Riviera is a great aphrodisiac. Limoncello helps. 5. Travel where singles travel. Club Med caters to groups such as golf pals, sewing cirlce (many singles, too). Hedonism resorts in the Caribbean have singles activities and welcome groups. And we all know that what happens in Vegas stays in Vegas. Beaches around the world are also laden with possibilities. Plus, ski resorts and towns during the winter months are group gathering meccas and ideal for warming up with a cozy kiss.

In general, when traveling with friends or families, have fun, be yourself, and get into the groove of the trip. Play it safe. And be cool. In no time, the natural relaxation of the destination and comfortable group could lead to a romance of a lifetime.

Any other ways group trips can add a little romantic spice to a trip?

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Don't Lodge 12 People in a Single-Room Apartment and Four Other Group Travel Tips

by Pamela Slim, guest blogger

In the follies of my twenties, I co-led a trip to Brazil for 12 martial art students.

I was hot and heavy in the study of Capoeira, an Afro-Brazilian martial art. I had spent three months living in Rio de Janeiro a couple of years earlier, familiarizing myself with the language and country.

A friend and I "organized" (and I use this term lightly) a trip for fellow students who wanted to train Capoeira in its motherland. I was used to traveling light and without lots of plans, so I didn't imagine that it would be a very big deal. I was wrong. Participants for the most part were college students with no money, so we wanted to keep things as cheap as possible.

Here's what we did wrong that I encourage you to avoid:

1. To save money, we lodged 12 people in a single-room apartment for a few nights. It didn't seem like a very big deal when we arranged it, but it quickly became evident that 12 people had important bathroom needs that could not be met by one commode. Uncomfortable, to say the least.

2. We left plans too open and flexible. It is one thing to have no plans when you are travelling alone or in a twosome, it is quite another when you have a gaggle of students. Imagine the adult equivalent of 12 kids constantly asking "Are we there yet?" and "I'm bored, what are we doing today?" for three weeks straight. We should have made more concrete plans so our group knew what to expect.

3. I didn't factor in a charge for my services. I paid the same amount as everyone else, and spent most of the three weeks frantically organizing the next leg of the trip, acting as tour guide and translator and trying to quell student frustrations. I was exhausted by the end and frustrated that people didn't enjoy it more.

4. We made the trip too long for such a large group of people. We stayed for over two weeks. Tempers started to flare and nerves got raw. If we had provided comfortable rooms where everyone could relax and get away from each other, it would have been different. But our operating on a shoestring with everyone together all the time type of trip dragged on for too long.

5. We didn't get to the airport early enough for the flight home. The Brazilian airline attendants informed me that there was no way everyone could make it on the flight, even though we had reserved seats. My friend was a native Brazilian with a terrible temper, and he played an excellent "bad cop" to my "good cop." Finally they pleaded with me "If you can make that man shut up and go away, we will put you all in first class."

On the upside, we did get interviewed by a national Brazilian television station who did a story on our visit to their country to learn a native art form. They filmed an interview with me in Portuguese, and capped the segment off with footage of us doing the national "booty shaking dance" of Samba. Apparently, I had good hips for a gringa. At the airport, I got called up to the counter by a pair of serious-looking airline managers. Fearing visa troubles or more cancelled flights, I solemnly asked what was wrong. One leaned over and whispered to me, "Was that you on television today? Man, you can sure Samba!"

Pamela Slim is a seasoned coach who helps frustrated creatives in corporate jobs break out and start their own business. You can find her at her own blog, Escape from Cubicle Nation. Don't worry, she doesn't lead trips anymore.

June 23, 2006

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Ecotourism, A Convenient Truth

With Al Gore's new documentary on global warming, an inconvenient truth indeed, people are privvy to evidence of this phenomenon known by scientists for years. Even some non-tree huggers admit that we all contribute in some ways to the effect.

Luckily, as travelers, we can help. Think globally, act wherever we plant our feet. That extends to travel destinations. Ecotourism is a growing niche of the travel industry. Costa Rica was a pioneer in building a tourism industry that was founded on sustainability of its flora, fauna, and community.

The International Ecotourism Society offers the following basic principles that help define ecotourism so you can identify companies that practice the principle. This can serve as a checklist to find an ecotourism company or tour/activity when you plan your next trip:

Maui's Pacific Whale Foundation is a snorkeling, whale-watching, and ecotourism organization that serves as a shining example, living up to these criteria.

Of course, it can be hard to travel entirely with ecological matters guiding your vacation decisions. But rather than driving all over Napa Valley, why not consider doing a half-day bike tour? That day of not driving would cut down on CO2 emissions, which will likely save the planet. I'm sure of it. Plus, your vacation will be that much more adventurous.

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A Cheeky Guide to America's Nude Beaches

Going along with my previous post on the rising nude travel trend, the next logical question is "where are the nude beaches?" since it seems like a natural combination - beach and bare buns. (Unless, of course, the subject makes you uncomfortable as hell and you'd rather go to your happy place and pretend you aren't intrigued. Understandable.)

So, how does one find these elusive edens of au naturel relaxation? A quick internet search can be enlightening (just maybe not at work). There are websites and online communities dedicated to the naturist lifestyle, with maps and guides to help you find your little slice of bare beach heaven.

We've compiled a list of the best U.S. beaches for naturists. Have a look. Then walk, don't run, to plan a trip if you dare to go bare.

Each of these beaches offers a unique experience, from the bustling crowds of Haulover to the tranquil shores of Red Rock. They are united by a common thread: the joy of enjoying nature as nature intended.

Remember to check local rules and regulations, as each beach has its own guidelines for nude sunbathing. And, as always, respect for others and the environment is paramount.

From the sunny coasts of Florida to the rugged shores of Oregon, the U.S. is dotted with havens for those who prefer their beach days au naturel. So grab your sunscreen (lots of it), and embark on a liberating journey. Happy sunbathing! 🌞🌴

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The Rise of Capsule and Pod Hotels

E-gad! The world is really shrinking.

In the ever-evolving landscape of travel accommodations a new trend - the capsule and pod hotel - has been gaining traction. Originating from the space-efficient designs of Japan, these miniature marvels of the hospitality industry are redefining the concept of overnight stays for travelers. As urban space becomes increasingly scarce and the ethos of minimalism continues to appeal, these hotels offer a unique solution. They cater to those seeking convenience, affordability, and a touch of novelty in their lodging choices.

Capsule Hotels: A Japanese Innovation Goes Global: Capsule hotels, pioneered in Japan in the late 1970s, are characterized by their rows of small, bed-sized capsules. Initially targeting businessmen who missed the last train home, these hotels have grown to appeal to budget travelers and those curious about this unique style of accommodation. Brands like 9 Hours and First Cabin lead the way in Japan, offering basic amenities in a compact space. While the concept remains predominantly Japanese, it has begun to spread globally, with capsule hotels emerging in cities like Singapore and London.

Pod Hotels: The Western Adaptation: In the West, the capsule hotel concept has been adapted into what are commonly known as pod hotels. These include brands like Yotel and Pod Hotels, which offer slightly larger accommodations - akin to small hotel rooms or pods. These establishments provide a more upscale experience compared to traditional capsule hotels, with amenities like private bathrooms, convertible beds, and tech-friendly environments. Located predominantly in urban centers and airports, they target a broader audience, including tech-savvy travelers and those looking for a stylish, yet affordable, urban retreat.

Benefits and Appeal: The primary appeal of capsule and pod hotels lies in their affordability and efficient use of space, making them ideal for densely populated urban areas. They offer a solution for solo travelers seeking privacy and convenience at a lower cost than traditional hotels. The minimalist design and modern amenities cater to a younger demographic and those with a penchant for unique experiences. Additionally, their presence in locations like airports makes them a convenient option for transit travelers.

Challenges and Limitations: However, these accommodations are not without their challenges. The confined space of capsule hotels may not suit everyone, especially those prone to claustrophobia or requiring more personal space. Privacy can also be a concern, as some capsule hotels have less soundproofing between units. For pod hotels, while they offer more space and amenities, they still lack the full range of services of a standard hotel, which might deter those looking for a more traditional hospitality experience.

As travelers continue to seek new and affordable ways to explore, capsule and pod hotels are carving out their niche in the hotel industry. They symbolize a shift towards minimalist, efficient travel - a trend that resonates with the modern ethos of simplicity and practicality. Whether it's the bare-bones capsule in Tokyo or the tech-savvy pod in New York, these hotels are more than just a place to sleep; they represent a new chapter in the story of global travel accommodations.

I'm curious what others think of this. I can see it being useful for the business traveler, but I wouldn't want to stay in a shoebox while vacationing. I do have to admit, when having a long layover on international flights, it'd be nice to have a comfortable place to chill and take a nap.

Updated December 2023.

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Nude Travelers Everywhere

OK, not literally. Gawkers, stay calm. But nude travel has tripled in the last decade with nude cruises, nude resorts, and an increasing number of clothing-optional travelers flocking to areas where they can bare all. Here's what the American Association for Nude Recreation has to say:

As any kid who breaks loose from you at bath time to go romping through the house can tell you, it's just fun to enjoy your birthday suit once in a while.

When you're nude you're the way you were meant to be: completely natural. Many who enjoy clothes-free recreation and living refer to themselves as naturists and with good reason. Being naked, especially in the great outdoors within appropriate settings, draws one inherently closer to nature.

Yahoo reports on the growing trend, and how Florida's Pasco County (south of Tampa) is turning into a "nudist Mecca" in the United States.

Three of Pasco County's six nudist resorts are taking off the gloves and everything else as they attempt to attract more of the worldwide clothing-optional market, which has tripled in size since 1992.

The American Association of Nude Recreation estimates nudists pump about $400 million into the global tourism economy, up from $120 million in 1992. The association says its ranks have grown 75 percent to 50,000 members in that time.

Nudists can choose from 270 clubs, resorts and campgrounds in the United States.

Why the growing trend in nude travel? Your guess is as good as mine. I've heard about European topless or nude beaches and wonder if the increase in American nude travel is a result of relaxed moral standards from our puritan past or just groovy attitudes toward being more au naturale. I'm curious if the baby boomer hippies from the 60s, now retiring after being in the work force, are fueling this trend. You know, the generation that invented "free love" and peaked at Woodstock? But with rising trends in natural recreational activities such as spa travel and ecotourism as well, I tend to think that for many, it is not a fascination with being surrounded by naked bods, but a draw of being natural and real. Spa industry has boomed over the last decade as well, and spa appeal has long been self-pampering, often in the nude (while scantily clothed in sheets) for ultimate relaxation. Any other ideas on why the trend is growing? (Keep your comments clean or they'll get deleted.)

I highly doubt you'd find me at the flashy new Florida nudist resort and spa called Caliente. I'm more likely to hit a rustic hot springs in a galaxy far, far away from civilization and other people. Hat's off (er, clothes off) to an industry for innovation, though.

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Practical Tips for Group Cruises

By guest blogger Jacquelin Carnegie

Before You Go

Before you book a cruise, plan to spend some time talking with your travel agent about the likes and dislikes of the group. Don't be afraid to ask a lot of questions. Some things to consider:

For more information, contact: Cruise Lines International Association.

Smart Facts

  1. How long is a cruise? You can go on a voyage for three months or three days. Most people take a cruise for a week or 10 to 14-days.
  2. Where to go? Some of the most popular cruise destinations are the Caribbean, Alaska, Mexico, the Panama Canal, Canada/New England, Europe and the Mediterranean. But, with over 1,800 ports-of-call around the world, there are plenty of choices.
  3. Themes to consider: The cruise industry has cruise lines, individual cruises and more with specialty cruises to suit nearly every interest: photography, gay/lesbian cruises, nude cruises, family cruises (think Disney Cruise Line), and more.
  4. What to wear? Pack as you would for any resort. Cruise vacations are casual by day, whether you're on the ship or ashore. In the evening, attire is a bit dressier. But, it's really up to you. At the "Captain's Gala," you'll probably want to wear something formal; for other occasions "suit" yourself. As you cruise from port to port, you won't have to worry about packing and unpacking. The hassles of an ordinary vacation are practically eliminated.
  5. Staying in touch: Updated: Today, most modern cruise ships are equipped with Wi-Fi, allowing passengers to stay connected while at sea. However, the strength, speed, and cost of the Wi-Fi service can vary significantly. Some may offer high-speed internet similar to what you'd find on land, while others might have slower or more limited service. In many cases, accessing Wi-Fi on a cruise ship comes with an additional cost. It's advisable to check with the specific cruise line for details before embarking on a cruise.

Jacquelin Carnegie is a contributing travel editor to Accent magazine. For the past 15 years, she has covered international travel destinations for both consumer and business publications.

June 15, 2006

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10 Reasons to Plan a Family Reunion Cruise

By guest blogger Jacquelin Carnegie

Cruises offer a unique opportunity to spend quality time with family. You can get pampered, take part in your favorite activities and try new feats, all while visiting some of the most beautiful or exotic destinations in the world.

Here's what you have to look forward to:

1. Quality Time: A wonderful aspect of being on a cruise is the opportunity to spend quality time with the family. Cruises slow down the rush of day to day life. While floating at sea, there's plenty of time to lounge on the deck, visiting like there's no tomorrow.

Cruise ships provide a unique environment for families. The varied activities allow you to spend time together (and apart!) making this kind of trip ideal for a special occasion (birthday, anniversary or family reunion). You'll get to be together in a way you never had time for before.

2. Total Relaxation: Bliss. Utter bliss. Nothing gives you the sense of being away from it all as a cruise. You can walk onto the ship a frazzled heap of nerves; and, after a week of sun, relaxation, a little exercise, and a few spa treatments, emerge a new person.

A cruise ship is a floating resort with all the things a fine resort has to offer and more. While you can just relax and do nothing, today's ships are well-equipped to keep sports oriented travelers busy from sunrise to sunset.
   
3. Built-In Value: The ticket price includes all of your meals and in between snacks onboard; your stateroom, activities, parties and entertainment; plus, an exciting voyage to interesting places.

Since you pay for almost everything up front, you'll know pretty much what the trip will end up costing before you go. (Your only extra expenses will be drinks, optional shore excursions, and personal services such as a massage or a new hairdo.)
 
4. Divine Destinations: One of the many benefits of the cruising experience is the ability to visit more than one place during a trip. Some of the most popular cruise destinations are: the Caribbean, Alaska, Mexico, the Panama Canal, Canada/New England, Europe and the Mediterranean. But, with over 1,800 ports-of-call around the world, there are plenty of choices.

On a cruise, you don't really notice the traveling because you spend the day exploring an interesting port and, while you sleep, the ship takes you to the next day's destination.

5. Enriching Experiences: As well as the discoveries you'll make in the various ports-of-call, many cruise lines feature seminars hosted by distinguished, guest speakers. Along with lectures on the sights you’ll be visiting, you can attend presentations on topics ranging from Renaissance art to financial planning to the secrets of French cooking.

6. Theme Cruises: Do you and your family have a particular interest or hobby such as golf, photography or architecture? You can go on a cruise filled with other enthusiasts and experts offering seminars and demonstrations on your favorite topic. Whether your passion is for gardening, wine tasting or 50's music, there's a theme cruise that suits your interest(s).

7. Activities for Kids: If you bring your children along, you can truly relax while the kiddies have a blast because all the activities for children are specially supervised. These fun and educational activities are designed with specific age groups in mind.

8. Food, Glorious Food: Cruises are known for their elaborate meals from bountiful buffets to midnight menus. You'll have the opportunity to "taste test" new specialties or enjoy some favorites such as roast beef and lobster. Each meal is a savory, multi-course affair.

For those with special dietary requirements, there are spa-cuisine offerings, low-sodium, low-cholesterol, kosher and vegetarian meals. There are even special children's menus to suit the tastes of the pickiest eater in the family.

9. Entertainment: On a cruise, the entertainment is practically non-stop. There's dancing, cabaret shows, feature films and parties. After dinner, there's often dancing to Big Band sounds and, for the night owls onboard, there’s entertainment in the nightclubs and lounges. Many ships also have casinos.

10. The Art of Sitting Still: Besides the food, the entertainment, and various on-board activities, one of the best things about being on a boat is just sitting still and looking out at the horizon. With the sun glistening on the water and the work-a-day world far away, there is something deeply soothing about it.
 
With the busy lives we all lead, it's difficult to make the time to connect with family (and friends). However, cruises make connecting with people natural. And that's what makes it perfect for a family reunion or any kind of group trip.

Jacquelin Carnegie is a contributing travel editor to Accent magazine. For the past 15 years, she has covered international travel destinations for both consumer and business publications.

June 15, 2006

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Family Reunion Planning Guide

Gathering the generations together at one time is challenging. So many siblings, grandchildren, grandparents, cousins, aunts, uncles, and in-laws.

But family bonds grow stronger, stories accumulate, shared activities unite all age groups, and celebratory occasions (Uncle Bob's 50th birthday, etc.) entertain, making family reunions worth every ounce of effort.

Simplify the planning process with these family reunion tips and free the planning guru within.

Family Reunion Checklist 101: Budget, Guest List, Dates
Congratulations, you've just volunteered - or been volunteered - to organize your next family reunion. Dozens of relatives are counting on you. Don't stress out. Early essential steps will lead you to success (and peace of mind).

Checklist 102: Location, Accommodations, Activities
Location. Location. Location. And all other critical considerations you simply can't forget. Where will guests stay? What will the main events or activities be? These big ticket items set the pace, timeline, structure (and budget) for any family reunion.

The Art of Delegation
Delegate projects, tasks, "to do" lists with pizzaz and be an expert family reunion project manager by sharing the responsibility. No one is an island.

Make Every Communiqué Count
He said. She said. Who's on first? Communication is vital for a family reunion to succeed and that starts the very first day of planning. Here are tips to avoid over or under-communicating.

More Family Travel Tips:

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Inspiring Beach Photo of the Day

The infinite blue horizon calls us all.

Whether we road trip with family in tote, flee the city with friends, or travel solo to meet up for a destination wedding, oceans continuously lap the shores to welcome summer visitors, swimmers, surfers, snorkelers, scuba divers, fishers, boaters, kayakers, and the lazy rest of us who gaze wistfully at the scenery.

You? What beach activities lift your spirits? Thanks to Vagablond for pointing out Caribbean group scuba dives and other activities through Red Sail Sports Aruba, Grand Cayman operations.

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Sunscreen Tips for Travelers

As travelers, we often find ourselves under the relentless sun, whether lounging on a Caribbean beach or hiking through the Mediterranean countryside. Protecting your skin from harmful UV rays is crucial, not just to prevent sunburn, but also to ward off long-term damage and skin cancers. To do this effectively, understanding and using sunscreen is key. Broad-spectrum sunscreens, which block both UVA and UVB rays, should be your go-to choice. Apply sunscreen generously and frequently, especially after swimming or sweating.

Understanding SPF ratings: SPF, or Sun Protection Factor, is a measure of how well a sunscreen will protect your skin from UVB rays, the kind responsible for causing sunburn and contributing to skin cancer. An SPF 30 sunscreen, for instance, theoretically allows you to stay in the sun 30 times longer without burning than you would without protection. However, this is not a linear scale, and high SPF numbers don't mean total blockage. SPF 30 filters out about 97% of UVB rays, while SPF 50 filters about 98%. No sunscreen can block 100% of UV rays, so reapplication is necessary.

What to look for when choosing a sunscreen: When selecting a sunscreen, look for ingredients like zinc oxide and titanium dioxide. These mineral-based ingredients are effective at blocking both UVA and UVB rays. For those with sensitive skin, mineral sunscreens are less irritating compared to chemical ones. Also, look for sunscreens free from oxybenzone and octinoxate, as these ingredients can harm marine life and are banned in some regions due to their effects on coral reefs.

For water activities like swimming, water-resistant sunscreens are a must. Look for products labeled as 'water-resistant' for up to 40 or 80 minutes. For high-altitude or snow environments, where UV exposure can be more intense, use a broad-spectrum sunscreen with SPF 50 or higher. For everyday urban environments, a broad-spectrum SPF 30 sunscreen should suffice, and it can be integrated into your daily skincare routine.

Remember, sunscreen is just one part of sun protection. Wear protective clothing, seek shade, and wear sunglasses to protect your eyes. By choosing the right sunscreen and using it correctly, you can enjoy your travel adventures while keeping your skin healthy and safe. Whether you’re scaling mountains or exploring cityscapes, the right sunscreen can be your best travel companion.

Here's to youthful skin, and vacations filled with youthful activities!

Updated December 2023.

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Wine and Spa Lovers Unite

A European trend is quickly spreading. Two heavenly pleasures - spas and wine - are now joined in a marriage of grape bliss.

Vinotherapy, an alluring wellness concept, intertwines the luxurious world of spas with the age-old indulgence of wine. Originating in the lush vineyards of France, this unique therapy was pioneered by the French skincare brand Caudalie, co-founded by Mathilde and Bertrand Thomas. The couple discovered the potential of grape seeds in enhancing skin health during a chance meeting with Professor Joseph Vercauteren, a polyphenols specialist, at their family vineyard in Bordeaux. Fascinated by the antioxidant properties of grape seeds, which are potent in combating aging, they developed a skincare line and spa treatments revolving around this concept, thus birthing vinotherapy.

Vinotherapy has since garnered global acclaim, becoming a coveted experience for wellness enthusiasts and wine lovers alike. The treatments typically involve the use of grape-based products such as grape seed oil, crushed Cabernet scrubs, and wine baths, believed to harness the rejuvenating and revitalizing properties of grapes. This luxurious therapy transcends beyond mere relaxation, promising anti-aging benefits and improved skin vitality, making it popular among those seeking a unique pampering experience. Its popularity has grown not only because of its supposed health benefits but also due to the sheer indulgence and novelty it offers.

In the heart of Bordeaux, Les Sources de Caudalie, stands as the epitome of vinotherapy luxury. This exquisite spa, nestled amidst vineyards, offers an array of treatments that showcase the essence of vinotherapy. From barrel baths filled with warm water and vine extracts to Merlot wraps and grape-seed oil massages, the spa promises a holistic experience that celebrates the vine's life cycle. Another notable mention is the Spa Vinothérapie Caudalie at The Plaza Hotel in New York City, where urban dwellers can escape into a world of wine-inspired relaxation.

Italy, too, has embraced vinotherapy with open arms. At the Adler Thermae Spa in Tuscany, guests can immerse themselves in baths of local Brunello di Montalcino, renowned for its rejuvenating properties. The spa combines traditional Italian thermal waters with the antioxidant benefits of grapes, offering a unique blend of health and heritage. In the picturesque region of Piedmont, the L’Andana Spa offers treatments using grapes from their own vineyards, epitomizing the farm-to-face ethos.

As vinotherapy continues to captivate the wellness world, more spas across the globe are incorporating wine-based treatments into their offerings. From the rolling vineyards of South Africa to the sun-kissed valleys of California, these treatments celebrate the natural bounty and timeless allure of the vine. Whether it’s a wine bath in Bordeaux or a grape seed scrub in Tuscany, vinotherapy offers an intoxicating journey into the heart of wellness and luxury, making it a must-try experience for those seeking a unique blend of indulgence and health.

Why drink the elixir of centuries when you can swim in it?  I say dive in. The water (bubbly, blush, red, or white) should be divine.

Updated December 2023.

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Top U.S. Attractions for Family & Group Travel

You're thinking it. I'm thinking it. The kids are definitely thinking it. Summer's virtually here and a flurry of warm-weather activities are on the mind as peak travel season to and within the United States has arrived.

  1. We begin with the Grand Canyon in Arizona, a vast natural wonder known for its overwhelming size and vibrant landscape. The best time to visit is during the spring and fall to avoid the summer crowds. Guided tours offer historical insights, and the sunrise or sunset views are a must-see.

  2. Next is the Statue of Liberty in New York, an iconic symbol of freedom and democracy. It's best visited in late fall or early spring to beat the crowds. Booking ferry tickets and pedestal access in advance is recommended, and a side trip to Ellis Island can be enriching.

  3. Yellowstone National Park, sprawling across Wyoming, Montana, and Idaho, is America's first national park, famous for its wildlife and geothermal wonders like Old Faithful. Late spring or early fall are ideal for visiting, offering pleasant weather and fewer tourists. Staying in the park allows for a more immersive experience.

  4. Walt Disney World Resort in Florida is the ultimate family vacation destination, offering a magical experience with its theme parks and resorts. The period from mid-January to mid-March or late April to early June is ideal. Utilizing FastPass+ for rides and staying at a Disney hotel can enhance your experience.

  5. Disneyland in Anaheaim, California, often dubbed as the "Happiest Place on Earth", offers a blend of classic attractions and newer adventures. The best time to visit is during the off-peak months, typically from mid-September to mid-November, and January through March. Planning your visit on a weekday can also help avoid large crowds. Don't forget to catch the evening fireworks and parades for a magical end to your day.

  6. The Las Vegas Strip is known for its vibrant nightlife, casinos, and entertainment. Visiting on weekdays, especially in spring or fall, means fewer crowds. Exploring beyond the casinos is recommended, with attractions like the Hoover Dam nearby.

  7. Times Square in New York epitomizes the city's hustle and bustle, with its neon lights, Broadway shows, and shopping. It's best experienced early in the morning or late at night to avoid the crowds. Don't miss a Broadway show and take time to visit Central Park.

  8. In The French Quarter of New Orleans, Louisiana, you'll find a vibrant music scene, distinct architecture, and a unique cultural blend. Visiting in late fall or early spring helps avoid the heat and humidity. Experiencing live jazz music and trying local cuisine like beignets and gumbo is a must.

  9. The Golden Gate Bridge in San Francisco, California, is an iconic suspension bridge admired for its Art Deco design and striking color. September to November offers the best weather for a visit. Walking or biking across the bridge provides breathtaking views.

  10. Great Smoky Mountains National Park, on the border of Tennessee and North Carolina, is the most visited national park in the U.S., known for its rolling mountains and diverse wildlife. Fall and spring are the best times to visit for foliage and wildflowers, respectively. The scenic drives and historic buildings in Cades Cove are highlights.

Each of these destinations in the U.S. offers a unique glimpse into the country's culture, history, and natural beauty. They offer insta-fun for people of all ages, easy-to-plan activities, and they hold the "wow" factor (biggest canyon, biggest theme park...) and all of these attractions accommodate groups.

While many will flock to these hot-spots, many others will flee to avoid crowds and escape to quiet retreats and memorable beaches of their own. We won't hear as much about the latter because they'll flee to disparate destinations.

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Road Trip Planning Essentials

Friends, families, and other groups of like-minded vacationers will hit the road this summer for campgrounds, national parks, attractions, family reunions, and other adventures. Memorial Day was just the beginning.

In planning a road trip with a group of friends recently, I was reminded of the need for services like TripHub, where you can coordinate, collaborate and centralize any type of group trip information easily. In the spirit of simplifying planning, here are helpful tips to make any road trip stress-free.

1. Designate a point person
This person may or may not be the same person who initiated the trip. Usually, one person in the group enjoys coordinating plans and doing research on where to stay. When there are multiple type A personalities in the group, making one point person clear to all becomes critical to avoid confusion and duplication. However, delegating is wise when planning any trip. You can funnel all major and minor questions to the point person. (Of course, it helps to have someone willing to be point person… so preferably this person will volunteer.) This person can send out the initial invitation for the trip and create the trip home page.

2. Decide who's driving
Determine how many vehicles and when those vehicles are leaving and returning. If Dick and Jane are each taking their cars, you'll need to know how many people can they fit in their cars comfortably (don't forget room for bags, equipment, etc.), and get a commitment from drivers on day and time of departure so the other passengers can plan their schedules accordingly.

3. Decide who brings what
Create a checklist of "must-haves" such as water, cooler, Oreos, first-aid kit, car maintenance kit, pillows, certain CDs or an iPod full of music, and other accoutrements. Camping trips require bringing your accommodations and food along for the ride, so getting a list of what people have to bring/contribute is helpful. Someone can then consolidate the list to determine what's missing. Food, tents, firewood, tarps, folding chairs, age-appropriate games for the group, binoculars, coolers, and lighters/matches all come to mind. For any other road trip, think about car games (including kid games for families), cooler full of ice + water + snacks, maps, travel books on nearby points of interest, etc. All shared costs can be divided among the group (and the organizer can track money owed using TripHub).

4. Split the cost of gas fairly and tactfully
How? Discuss this well in advance of the trip so expectations (and budgets) are clear for all road trippers. The record gas price spikes are challenging for everyone and splitting the cost of gas is perfectly acceptable. If you're traveling with a group of friends, factor gas costs into overall budgets. For instance, big ticket items such as hotel room(s), activity entrance fees, and food are typically split in groups. Drivers especially should speak up to remind people that sharing the cost of gas should also be considered in the overall cost of the road trip. Agree with your group how the cost will be divided and when. Nothing's worse than getting stuck with a bigger bill than necessary due to lack of communication. TripHub makes it easy for the main trip organizer to include gas as a shared cost factor. Three ways to share gas costs:

5. Make your road trip fuel-efficient
…with 10+ vital gas-saving tips; a little prep will go a long way, especially on longer road trips. Gas prices will affect every road trip, but if you do a little homework and find the cheapest gas station near you (thanks to Gas Buddy), plus share the cost of gas with friends or family on road trips, you're less likely to break your piggybank while winding through stunning scenery on an unforgettable vacation.

6. Decide on the best route (and alternative route)
Plan ahead with research on various routes to your favorite destination(s) in case of emergency road closures or summertime construction. Check U.S. Department of Transportation's traffic and road closure status for any state before you go.

7. Agree on flexibility before leaving
Rain may spoil a camping road trip, so doing a little pre-trip research to find nearby B&B's or hotels may save you headache along the journey. Make sure everyone is in agreement to be flexible. Trip organizers can do a little research before the trip to give recommendations and alternatives to original plans (local festivals, for instance). If your group is set on hiking a certain Rocky Mountain trail along the road trip, the group may discover another trail off-the-beaten path or bag the hiking idea in favor of relaxing with a picnic and majestic Rocky Mountain skyline.

8. Get and give personal spaceCramming yourselves in a car is fun for a weekend getaway or longer trip, but everyone eventually will crave some solo time. I recommend agreeing on one or two stops along the drive where people are free to explore a town or area, iPod in hand.

What are best road trip tips you've experienced? Any lessons learned on simplifying? What types of people make the best road companions?

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