Planning a Reunion is No Picnic, Spread the Work

That reunion you're planning, or thinking of planning, is coming up more quickly than you might think. Studies show that while most reunions take place in summer, reunion planning goes on year-round. In a recent article for Leisure Group Travel, Edith Wagner of Reunions Magazine writes that accommodations for summer reunions are typically locked in by March so that members can plan ahead. She adds that planning and activities are becoming more organized as well, with programs often including golf tournaments or city tours in addition to the classic group picnic.

Because planning a reunion can be a daunting undertaking, Wagner urges planners to delegate and use all the help they can get. Getting others involved in planning generates "ownership" in the event's success and spreads around the gratification, as well as the workload. Of course, TripHub is a great way to invite others to participate and keep everyone informed throughout the process. See our Family Reunion Guide for more tips and suggestions on planning your reunion. Have fun!

Need Help Planning a Large Gathering? Act like a Pro

Organizing a large family reunion, destination wedding or meeting is a lot of work, and the process can quickly become overwhelming. Where to hold the event? How much space is needed? Which facilities can accommodate the group? Who are the good caterers and other service providers in the area? What should be on the menu?

Corporate meeting and event planners do this every day for the most demanding customers in the travel business. And thanks to MiMegasite you can benefit from many of their tips and tools, even if your budget doesn’t include professional planning help.

Read articles on food and beverage planning. Gain insight on new and improved facilities and activities in their destination guides. Use the meeting space planner to determine your square footage requirements. Looking for space options in San Francisco? The facility search tool has information and links for over 900 options, which you can narrow down based on room requirements. Photographers in Phoenix? The supplier search tool has contact and other information for 54 of them as well as recommendations in 46 other supplier categories.

Getting started is often the hardest part, and MiMegasite lowers that hurdle so you can focus on making the right choices for your group.

Event Venues

Planning a wedding, a milestone birthday, anniversary party, or any other organized group event? Scope out potential locations on a site specializing in helping you find event venues. Eventective is a searchable with Google maps per U.S. city flagged with event locations. Full addresses and basic overview information about each venue is also available.

Santa Fe, New Mexico, for instance, has halls and rooms in hotels, at resort spas, at an Indian museum, B&Bs, a chapel, and more.

Do your own digging around the site and find the ideal location for your next group event.

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Avoid Common Holiday Headaches

Holidays are just around the corner. Families and friends will gather to spend quality time reconnecting. While the holidays are some of the busiest travel times of the year, there are several prep steps to take to avoid the typical holiday stress.

Here's how to avoid common holiday stressors by planning ahead:

Long lines
Avoid long lines at airports by taking an extra day off of work (on less busy travel days), or traveling when flights are less likely to be full. Be flexible.

Travel expenses
Book early to save on flights and hotels. If you see a sale price for a package deal (hotel + airfare) or hotel, or flight, you should grab it as prices are only likely to increase as the date approaches. Also, consider airports nearby but not exactly where you wanted to go and consider renting a car, taking a train, or a puddle jumper plane to your destination. Sometimes, creative planning can get you there for cheaper. Shop around on discount sites or even use sky miles to help out.

Rides to and from airport
Nothing is worse than standing in the cold outside an airport hoping your ride shows up soon, at that terminal, at that airport, on that day. Coordinate early and use TripHub's Event Schedule to list rides available for people in your group. If Uncle Bob is planning on picking up Aunt Sue at 8:40 PM the Tuesday before Thanksgiving, note this on the Event Schedule of your trip home page so others can hitch a ride if convenient.

Where to stay
If gathering at a relative's house, discuss or share accommodation options together. TripHub has tools to do just that. 1) You can discuss accommodation options within the Trip Blog when you set up a trip home page with your group, or 2) discuss hotels using the custom feature built for making comments within a hotel search results page, or 3) if you have set plans or can open your house up for guests, share your accommodation information with other members of your group.

No peace and quiet
Want to ensure you have a little solo time on your trip, so you aren't inundated with family 24/7? Here are a few tips for getting time to yourself through the joys of iPods, books, exercise, and dogs.

Missed opportunities
To plan ahead on attractions, shows, museums, theater events, golf tee times, and other activities that could be sold out, you can use TripHub's Trip Blog and/or Event Schedule to share ideas and information with people and avoid any confusion.

To plan your holiday group getaway, you can use TripHub to plan where to stay, how to get there, and what to do when you're together. It's an easy, free way to plan ahead and avoid the stress of the happy holiday season.

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Orlando: Florida's Magical Mecca

For families, reunions, weddings, group getaways, and more, Orlando rolls out its magical red carpet for every guest. Castles, fireworks, movie sets, water parks, shows, roller coasters, world-class theme parks and rides, golf, and romantic activities all await Orlando's visitors. As one of the most popular worldwide travel destinations, this sunny city delivers fun on a silver platter, but not necessarily out of budget. There are several affordable ways to enjoy the attractions and activities that make Orlando a year-round playground.

Top Attractions

Theme parks enchant every kid and the kid in everyone.

Walt Disney World Resort
Step foot on this quandrant of theme parks and walk into fairytales and animal kingdoms, parades of Disney characters, and entertainment variety for every member of the group. Downtown Disney is where the nightlife happens with Cirque du Soleil, restaurants, dance clubs, and shopping. Weddings are organized at Disney hotels and parks through Disney's Fairytale Weddings and Honeymoons. The four theme parks are world-renowned for blurring lines between dreams and reality, tales and non-fiction, and making the movies, characters, and world of Disney come to life with whimsy, rides, and a bit of pixie dust.

• At Epcot, Disney proves it's a small world after all with food from numerous countries along walkway of the World Showcase Lagoon. As dusk settles, get ready for the fireworks display while enjoying desserts from Bavaria, Morocco, France, Japan, China, or any other country. Epcot is also home to rides like Mission: SPACE and Nemo and Friends.
• Disney's Animal Kingdom Park is a world apart from the other theme parks with a safari ride that goes outside to desert areas for guests to view zebras, giraffes, and other African creatures. The flavor of this park is nature, with a Lion King parade, and more.
• Disney-MGM Studios is a walk down Hollywood Boulevard, with an Indiana Jones show, Disney studio tour, and movie glitz all around. Great for adults as well as kids, this park would be ideal for girls getaways or wedding parties.
• Magic Kingdom is the classic Disney theme park, complete with Cinderella's castle (ideal for group photo ops). This park's parade tops all theme parks and is where toddlers and young children get wide-eyed with glee when meeting Pooh, Piglet and all the A.A. Milne's characters, along with Snow White, Goofey, the Seven Dwarves, and the rest of the Disney characters. Relive your childhood and watch kids' faces light up at this quintessential Disney park.

Disney onsite hotels
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Universal Orlando
Stroll around Universal Studios and you're likely to see Blues Brothers Jake and Elwood cruising around the streets. There are plenty of rides, shows, and attractions to entertain for a day or more, including a boat ride with a Jaws encounter, Revenge of the Mummy - The Ride, and a new Shrek 4-D ride. Thrills galore. The Incredible Hulk roller coaster is also sure to bring goose bumps and keep your heart pumping, Seuss Landing brings the Dr. Seuss books to life with rides and shops, and Universal CityWalk, a 30-acre entertainment complex with live music, movies, nightlife, entertains romantic couples, groups of friends on a getaway vacation, and families.

• Islands of Adventure take you on thrills and spills with the Hulk roller coaster, a Cat in the Hat ride with no straight lines in design (just like Dr. Seuss's books), a Jurassic Park river ride where you can splash about under the Florida sun, and an audience-participant Spider-Man 3-D ride.
• Universal Studios Florida brings the movie sets to life in an entertaining, sometimes scary way, with a Jaws ride, an ET adventure, Revenge of the Mummy ride, an alien attack in Men in Black, Shrek 4-D, and audience-participating in a live Fear Factor show.

Universal onsite hotels
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SeaWorld
This world-class marine theme park features a new Orca whale show with Shamu, and the park's first family-friendly roller coaster, Shamu Express. Sea-themed thrills vary from the tallest and only floorless roller coaster in Orlando, the Kraken, named after the mythical sea creature, to guest feedings of sea lions and dolphins. Like Disney and Universal, SeaWorld is a family-friendly park, but also entertaining for adults who like a big splash on their vacation.

Outdoor Adventure

Don't let the theme park prominence of Orlando fool you. While the parks celebrate themes we value in life: movies, nature, science, culture, culinary delights, participatory entertainment such as rides and shows, you can enjoy walking around the parks, taking rides that splash through water to cool off on hot, summer days, and swim in the pools that most major hotels have. For many, this is exercise and activity enough.

For group travelers who want to break free from the parks and explore the Orlando's landscape and beyond, there are 168 golf courses to play, hot air ballooning, and renowned beaches just a day trip away. You can go horseback riding at a ranch or rent a Harley-Davidson hog and head out on the highways looking for adventure. Plus, there's a 19-mile biking, skating, and walking trail near Lake Apopka and a plethora of tennis courts around Orlando at at its many hotels and resorts. Play tennis morning, day, or at lighted courses at night.

Arts & Culture

The main draws to Orlando are the theme parks. But if you dig a little deeper, you'll find an array of shopping, restaurants, theater, and other things to do. For a little culture go to the Orlando Opera, the Shakespeare Festival at Loch Haven Park, the ballet (central Florida's only pro ballet), Millenia Fine Art for an impressive contemporary art display, or Cornell Fine Arts Museum with both European and American fine arts, sculptures, and decorative arts. You can also take the kids to Celebration, a unique town, listen to Bach by Orlando's orchestra, visit the outdoor Southern-style Harry P. Leu Gardens, take the family to see a Broadway show (they regularly play in Orlando), or head for Albin Polasek Museum and Sculpture Gardens which is on the National Register of Historic Places for its showcase of the Czech sculptor's art in his home, in a gallery, and outside in the Winter Park garden.

Activities Galore for Families

• Walt Disney World Resort
• Universal Orlando Resort
• SeaWorld
• Wet 'n Wild
• Gatorland
• Cirque du Soleil
• Medieval Times

More Orlando Fun

• Orlando Watersports Complex
• Buena Vista Water Sports - ski doos, boat rentals, boat charters, water ski or wakeboard lessons and rides all offered by day, and weddings, parties, and other group events hosted at night. A water sports haven on Lake Bryan.
• The Mall at Millenia
• The Florida Mall
• Girls getaways in Orlando
• Orlando Magic - NBA team

Day Trips

• Miami Beach
• Ft. Lauderdale Beach
• Daytona Beach
• St. Petersburg/Clearwater
• Kennedy Space Center
• Cypress Gardens Adventure Park
• Fantasy of Flight
• Golfing, outdoor activities, and more Orlando attractions

Events Guide and Calendar

• October - Universal's Halloween Horror Nights
• October - SeaWorld's Halloween Spooktacular
• October 2006 - April 2007 Orlando Magic rival NBA teams in home and away games
• Check Orlando's year-round calendar for events, museum exhibits, and shows throughout each month and season

Start planning your Orlando group trip using TripHub's free group travel planning tools. Vacation rental homes/villas are an alternative to hotels, especially when close friends or family travel  together. Group members can split costs while enjoying a home away from home.

All photos provided by Orlando/Orange County Convention & Visitors Bureau, Inc.
Walt Disney World Resort, Magic Kingdom - Cinderella Castle © Disney
Universal Orlando Resort, Islands of Adventure - Incredible Hulk Coaster
SeaWorld Orlando
Albin Polasek Museum and Sculpture Gardens

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Tailgate Party Winner: Ole Miss

Tailgate parties conjure up images of football fans gathering near stadiums, camped out for the pre-game hours and into the game to celebrate their alma mater or favorite team. The tailgate party may be as American as applie pie, bringing college friends together for weekend reunions or regular reconnections. Clubs and teams may also gather to root for their team and toast the season.

The New York Times recently reported on the University of Mississippi (aka Ole Miss) tailgate party as the pinnacle of such events. The article portrays this as more than a normal tailgate party, one of history, where the cars have been replaced with tents, and it is thee social event in Oxford, Mississippi, not just for the students or alumni, but for the whole town.

Here's an excerpt from William L. Hamilton's New York Times piece to give you a sense of the event:

"Ole Miss's stadium accommodates 60,580 people, and devotees of the Grove argue that the Grove accommodates more. It is every kind of party you can describe, at once: cocktail party, dinner party, tailgate picnic party, fraternity and sorority rush, family reunion, political handgrab, gala and networking party-hearty — what might have inspired Willie Morris, one of Mississippi's favorite sons, to declare Mississippi not a state, but a club.

The party is technically a picnic. Originally an informal tailgating get-together when most serious pregame socializing took place at Ole Miss's fraternity and sorority houses, by the 50’s the Grove started to become its own pregame tradition.

Cars have been kept out since a rainstorm in 1990 that reduced the Grove to a rutted swamp, and tents replaced them. The Grove Society, an alumni organization, posts a strict schedule for the event, which dictates that set-up will start at Friday midnight.

The Grove is a grove of generations of Mississippi families who went to Ole Miss and who send their children there. Alumni and students, fathers and sons, old friends and new acquaintances, seemed inseparable last Saturday, as if they had walked out of the halls ringing the Grove and were meeting between classes, not between decades."

Does anyone know of an equally enticing tailgate party?

Source: New York Times

Golf Tee Times

Going on a girls getaway soon? Planning a trip with the guys? Perhaps ducking out of a family reunion for a half day to play golf? Well, you're in luck. Orbitz has a tee time service (powered by TeeBone) to several major North American golf courses, so you can book your tee times in advance of your vacation, resting assured your game is set.

Courses are limited to Arizona, Las Vegas, Hawaii, California, Carolinas, Florida, and Mexico but those are golf hot spots anyway. The descriptions, photos, par stats, player ratings all come in handy. But the fact that you can actually book a tee time is highly convenient. Now all you need to do is practice your putt.

To plan a group golf trip with friends or family, start using the invitation, discussion, and other free trip planning tools on TripHub.

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Guys Getaways vs. Mancations

Mancations? You heard it right. Gadling reported on a trend CNN recently wrote about, and one TripHub has known about for a while - guys getaways, apparently now also referred to as mancations. (Men, are you cool with this term? Sounds a little goofy to me, but then again girls getaway probably sounds equally as goofy.)

Groups of guys with old friends from high school and college (or just life) traveling together is a growing trend indeed, if nothing else, evident from hotels and resorts catering to men only groups with such testosterone-infused packages including things like:

• poker parties
• hand-rolled cigars
• buckets of beer
• sports tickets
• race car driving
• "man-friendly" spa treatments

Keeping in touch is important and doing so while traveling (away from the girls) is a way to bond in ways you can't do as a couple. I can vouch that my girls getaways (goofy as that trendy little name sounds for a vacation) are a God-send when it comes to staying connected to friends. Especially when you're increasingly busy post-college with work and life.

To plan a group guys getaway (or mancation if you're partial to that word), you can start with TripHub's free group planning tools. Invite the guys using the invitation feature and start planning your fun.

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Mi Hacienda Es Su Hacienda

By guest blogger Jacquelin Carnegie

When planning a family reunion or wedding, taking over a small resort for your exclusive use works wonders. Certain criteria apply to site selection: The resort (or villa or hacienda or block of rental homes) should be a superior facility, offer sumptuous food, non-intrusive service, first class accommodations, and a secluded setting away from distractions.

There are a number of properties around the country (and the world) that exemplify such high standards. Here are tips on how to research your group's idyllic casa away from casa:

1. Look for places that have the feel of a private estate, an ambience of another time and place and are so well run that you (the planner) can relax and enjoy yourself as well.
2. Pick a spot with a distinct change of atmosphere to reinforce the concept of getting away from it all. Also, make sure it's the type of place where guests are pampered and made to feel special. You can feel the difference in the level of relaxation for guests when a resort is reserved for your group's exclusive use.
3. Small resorts with a residential feel and hotel amenities work best for groups of friends and/or family. The sense of being on a private estate helps people let their guard down and unwind, fostering camaraderie—the reason you all wanted to get together in the first place!

Prep Steps Before You Go

1. Before your group arrives, send the property a detailed list of a) The names of all the people in your party, b) The names of people sharing rooms and c) Of those sharing rooms, which ones require a double bed or two single beds.
2. Charm also has its downside. In a hotel, most rooms are uniform but in an estate or hacienda, every room is unique, both in size and decoration. Make your guests aware of this beforehand so cousins don't get miffed because one has a nicer, larger room.
3. If the property offers activities (such as horseback riding or tennis) or has a spa facility (with facials and massages), check if these services need to be booked in advance. If so, let your guests know and provide a way to tally who wants what when - before you arrive!
4. If you are going to a resort outside the U.S., make sure everyone has a valid passport (and remembers to bring it).

Recommended Haciendas in Chile and Mexico

Hacienda Los Lingues in Chile:

Hacienda Los Lingues is about an hour south of Santiago in the heart of the wine-producing Cachapoal Valley. It's one of Chile's oldest and best-preserved estates and the same family, whose home it's been since 1599, now runs it as a hotel. The debonair Don German Claro Lyon and his family are your delightful hosts.

If you're looking for old-world, South American charm, the Hacienda Los Lingues is the spot. Shaded verandas lead to 18 rooms and suites furnished with heirloom antiques, family photos and memorabilia.

Activities for groups: a) wine tasting - there's a lovely vineyard on the property and day trips to local wineries; b) horseback riding - the stable of "Aculeo" horses, related to the famed Lipizzanas, is world-renowned.

And, if looking for a destination wedding spot, you can get married in the estate's beautiful, traditional Chilean chapel. You'll feel as if you're on the set of some fantastic South American movie. See more about travel in Chile.

Hacienda Temozón in Yucatan, Mexico:

In the early 1990's, abandoned (and formerly luxurious) haciendas from the economic heyday of the Yucatan region around Merida, were restored and converted into luxury hotels. Hacienda Temozón, about a half hour from Merida, is the grandest of three newly-restored properties, now part of The Luxury Collection of Starwood Hotels and Resorts.

As a result, you get the best of both worlds: a sense of the affluent lifestyle enjoyed during the economic boom and lovely, modern amenities. Much of the original décor, such as intricately-decorated floor tiles and beamed ceilings, has been preserved in the 28 elegantly-furnished rooms and guest quarters.

Spacious gardens, a spectacular swimming pool, and spa make this an ideal place to relax. It's also an excellent base for exploring the rich cultural heritage of the Yucatan peninsula and the surrounding Mayan architectural sites.

There is also a 17th-century church on the property, ideal for weddings. See more about travel in Yucatan, Mexico.

Jacquelin Carnegie is a Contributing Travel Editor to Accent magazine. For the past 15 years, she has covered international travel destinations for both consumer and business publications.

Photos courtesy of Hacienda Los Lingues in Chile and Starwood Hotels & Yucatan Turismo in Mexico

Family Reunion Myths Revealed

My family has been having reunions since I was little girl with goldilocks. For the third in a row, we've gotten together on the Olympic Peninsula in Washington state. Over the years, I've discovered a few myths that I hope will help any reunion planner in preparing for that next family reunion.

Myth 1: I won't drink too much
Be honest. Unless you're making a conscious effort to not drink at all, chances are you'll drink more than usual.

Myth 2: I won't eat too much
Family reunions are all about the food. Obviously, the reason to get together is to reconnect. But more effort goes into meals for this occasion than most other parties. Here are summertime recipes for family reunions.

Myth 3: I won't get a sunburn
Chances are you will, unless you're extra careful to apply sunblock throughout the day, and stay out of the sun during peak midday hours.

Myth 4: I will get ample sleep
It always seems that something is disrupting a perfect night's sleep: varying hours of going to bed, staying up late, getting up early for scheduled activities, kids over-excited, etc.

Myth 5: I will visit with everyone
Chances are slim that you'll have meaningful conversations with all attendees. But the connections you make are important, a link to your past, and a way to keep in touch with extended family. Make a mental list of the top three people you really want to reconnect with and make an effort to do so. You'll thank yourself.

Myth 6: Like other vacations, I'll relax as much as I want
There's an air of formality in a family reunion that is unlike friends traveling together or immediate family taking a vacation. Relatives come together who are genetically similar, but often live very different lives, in different places. You may feel the need to connect with select (extended) family members, while others are interested in visiting with you. This can be tiring, albeit rewarding.

Myth 7: Recycling will take care of itself
People tend to be much more lax about following recycling rules when at a big gathering like a family reunion. A mini tragedy of the commons. Luckily for my family, I have one highly type A uncle who takes big plastic garbage bins, labels them each with his neat hand writing ("plastics," "trash," "glass"), and strategically places them around the main eating/gathering area. We tease him, but appreciate his orderly tendencies.

Myth 8: Injuries are avoidable when family gathers
As for all other vacations (and life in general), safety is important. Have a first-aid kit and phone handy for emergencies. If you have any doctors in your family, the trip organizer may want to locate that person ahead of time and ask if they could wear a cell phone during the reunion just in case.

Myth 9: All the in-laws will fit in
All in-laws are not created equal. Pay attention to spouses or significant others who aren't socializing as much as others and make an effort to include them in conversations. Ask them about their family reunions, family dynamics, family heritage. Or learn more about what they enjoy doing in their free time. Family reunions can be intimidating for the non-genetically related.

Myth 10: My kids (grandkids, nieces/nephews) are the cutest
All kids are adorable in their own quirky or beautiful ways! Careful of becoming that obsessive family member who talks only of your kids (grandkids or nieces/nephews) and has no interest in any other subjects, or continually draws conversations back to your kids. It's wonderful to see such love and devotion to the kids, but even the kids (if they could speak up for themselves) would blush at all the gush.

What are other family reunion myths? Share your stories.